Exhibitors - Sponsors

Thank you to our current 2018 Conference Sponsors


    UW HEalthy, Unity Point Health - Meriter & Quartz



    City of Madison Community Development


    M3, First Business Bank, Kaplan, Office of Child Care and Family Resources

    First Business Bank
    Gem of a Friend

    REACH Dane REACH Dane

Now Accepting Exhibitor and Vendor Applications

Do you want to help us provide another dynamic WECA conference? Consider exhibiting at our annual conference which brings in more than 500 early childhood education professionals. Our ultimate goal is to create opportunities for early childhood professionals to network, improve skills, gain knowledge, and be recognized for their valuable work with children and families in Wisconsin.

About the 2018 Conference

This year’s conference will kick off with an event for the community, parents and professionals together, on Thursday evening on the topic of “screen time and its effects on young children” with Lisa Guernsey, author and director of the Learning Technologies Project at New America. The event will be sponsored by UW Health, and will be marketed to the greater community in addition to our attendees.

Lisa Guernsey will also keynote our conference on Friday morning. The remainder of the day, along with Saturday, will include a combination of workshop sessions and Ed Talks – short, high energy sessions focused on distinct themes.

The workshop sessions will include a wide range of topics, but focusing on the following themes: technology, anti-bias education, reflective practice, play, and developmentally appropriate practice.

We anticipate that the conference will blend “big ideas” from research, views from the field, and best practices by child care teachers and providers. We expect conference participants to engage in discussion, experiential learning, play and exploration.

About Exhibiting at the 2018 Conference

Exhibit hours have increased this year due to the Thursday night Lisa Guernsey event. However, we have not increased the cost of a booth or table. That means more exhibiting hours and a bigger audience of consumers for the same price as last year!

Exhibit Set up:
Thursday October 25 10 AM to 6:00 PM

Exhibit hours:
Thursday October 25: 6-7 PM and 8-9 PM (closed from 7-8 during Lisa Guernsey event)
Friday October 26: 8 AM-5PM Friday
Saturday October 27: 8 AM-3 PM


Exhibit Prices

Corner Booth: $350 8' x 10' 8' high back drape, 3' side drapes, skirted table, 2 chairs, booth sign. Key location on the end of an aisle.
Inline/Aisle Booth: $300 8' x 10' 8' high back drape, 3' side drapes, skirted table, 2 chairs, booth sign.
Vendor Table: $150 Skirted table and 2 chairs. Intended for small businesses.
Non-Profit Table: $65 Skirted table and 2 chairs located in or outside of the exhibhit hall. Intended for organizations sharing resources and information, not selling items.

Electricity can be run to your booth or table for a fee of $50

Exhibits will be located in the Wisconsin/Mendota/Geneva room (dividers will be removed so it is one big room). See attached map for the location. We expect good traffic in this location: Food (breakfast and snacks) for attendees will be located in the same room as the exhibits. Keynotes and lunches will be held next door in the Michigan room. There will also be an exhibitor activity designed to encourage attendees to stop at booths and tables.

Planning for your exhibit:


  • You can bring materials to display and demonstrate that fit the themes of the conference. Think of some hands-on ways that our attendees can explore your materials.
  •  You can bring materials to sell. Providers love to be able to purchase items directly from you and start using them right away in their classrooms.
  •  Bring resources like activity plans or classroom inventories that you could share with participants. Freebies and take-away items always bring attendees to your booth. Make yours the booth that they must go to for an essential resource!
  • Bring items for the adults attending the conference. Not everything has to be early education specific. This is often a time where providers escape from their daily routine, and enjoy treating themselves to something special.
  • Donate a door prize that fits the themes. It’s a great way to market your company or organization to providers and be seen as a partner in their learning. Please note your ability to give on the application.

Deadline to apply is Monday, October 1st. For more information, download the full exhibit invitation letter.