FAQ

If you have any other questions that are not addressed below, try out our live chat feature (available during regular office hours).  Call us: 608-240-9880 or 800-783-9322, ext. 7227.  ¡También disponible en español!

When should I apply for the scholarship?

You may apply for the scholarship at any time. If you have a course in mind, we suggest that you apply two to three months before the course begins to allow ample time for completing the paperwork. If the scholarship program is experiencing a Waiting List, you will want to apply as early as possible.

Can I register and begin taking courses before knowing if I am eligible for a scholarship?

 

This is not advised as it is financially risky. If you begin courses and then are found ineligible for a scholarship or your application is placed on a waiting list, you will need to fully cover the expenses.

 

How do I choose a scholarship type?

We suggest you discuss this with a T.E.A.C.H. Scholarship Counselor. Some questions to keep in mind include:

  • What educational and professional goals do you have, both short and long-term?
  • Is this your first experience taking college courses? Would you prefer taking a few courses to check your comfort level, or are you prepared to make a longer commitment?
  • Do you prefer courses that provide instruction in how to work with the age group you are currently supporting or would you like to explore new areas of training?
  • Do you have a goal of achieving either a two-year associate’s degree or a four-year bachelor’s degree?
  • Do you hope to attend a school that is located in your area, or would you consider taking on-line or correspondence courses?
  • What type of class format do you prefer: lecture, discussion or hands-on practice?

Can a recipient be on more than one scholarship at a time?

 

No, but if you are almost done with your current scholarship and want to continue with another, contact your Scholarship Counselor.

 

Do I need to have a Registry certificate to apply for a scholarship?

You do not need a Registry certificate to apply for a scholarship, but if you are on a Credential Scholarship Model, you will need to be on The Registry in order to complete the credentialing process. We highly recommend, however, that all T.E.A.C.H. scholars get on The Registry. One advantage is that a Registry certificate allows you to participate in programs like the REWARD Wisconsin Stipend Program.

For information on getting a certificate, contact The Registry at 608-222-1123 or email the-registry@the-registry.com.

How is my compensation affected when I complete the scholarship?

 

When you have successfully completed your contract, you will receive a bonus from T.E.A.C.H. and (if applicable) a bonus or raise from your center (depending on your contract).

 

What do I need to send you to show that I have completed the scholarship?

A copy of your transcript and any additional required paperwork must be submitted. Credential scholarship recipients also submit their credential certificate(s). When all material is received, T.E.A.C.H. will pay the first half of the bonus. The second half is paid after 6 months of employment or, for the Bachelor’s degree scholarship, after one year of employment.

When you’ve completed your scholarship, we will send a letter to your employer that prompts the bonus or raise as agreed upon in your signed contract. If for some reason you do not receive the bonus or raise from your employer, please contact your Scholarship Counselor for assistance.

As an added benefit, after you have completed your first contract you get a complementary one-year membership or one-year renewal membership to WECA.

What is the commitment period with my current employer?

Most T.E.A.C.H. contracts require scholarship recipients to continue working in their current settings or another regulated child care program for a specific length of time after completing the scholarship. The amount of time varies by scholarship model. Be sure you are aware of and understand this commitment period before signing the contracts.

What is the process for paying tuition?

Typically, T.E.A.C.H. will pay the full tuition upfront through a Direct Billing Authorization (DBA) to the college of your choice. This requires you to follow the timetable below. Sponsoring centers and scholarship recipients will be billed for their portion of tuition after classes begin. If, however, you miss the deadline for letting your counselor know your course selection, you must pay the full tuition and then submit a Reimbursement Claim Form B. Steps:

1. Contact your Scholarship Counselor preferably at least 1 month before your classes begin, but no later than the following cut-off dates in order to get a DBA:
October 1 for fall semester activity
March 1 for spring activity
June 1 for summer activity.

This must be done for each semester in order for us to receive the bill from your college within the semester in which you take courses.

2. Next, contact your school and register for the courses.

As always, talk to your T.E.A.C.H. Scholarship Counselor for more details.

How do I purchase books?

1. Textbooks must be purchased by the scholarship recipient, using a vendor of your choice.

2. After purchase, send us a completed Reimbursement Claim Form B, along with the receipt and the full title of the book. Note that we do not reimburse for tax or the cost of shipping. Do not submit a reimbursement form if you are renting a book and the rental fee is included in your tuition cost.

3. Only required textbooks will be reimbursed by T.E.A.C.H. We will not pay for home computers, computer software, or school supplies.

How do I receive the travel stipend?

You do not need to complete any paperwork to receive this stipend. The stipend is the same for all scholarship models regardless of your actual expenses. It is not based on the distance you travel or whether or not you even travel; those taking online courses receive this stipend also. View this stipend as an additional support to offset some of the other expenses associated with going to school, i.e. gas, parking fees, internet access, etc.

You are eligible for the travel stipend each semester that you are enrolled in a course. Once T.E.A.C.H. has received and paid the college tuition bill, we will process your travel stipend by subtracting it from the percentage of tuition that you owe. If the stipend exceeds the amount you owe, you may receive a check for the remainder. If it does not, you will receive an invoice with the amount of the travel stipend deducted from what you owe. Reimbursement checks under the amount of $5.00 will be issued with future reimbursements.

How long does it take to get reimbursed?

 

Allow for a maximum of 8 weeks between when you submit your forms and when you receive payment.

 

What if I need to add, drop or withdraw from a class?

It is critical that you contact your scholarship counselor if you plan to add, drop or withdraw from a class. It is also important to officially drop the course at the school you were attending, as well. If you do not, you will be responsible for the tuition and/or end up with a failing grade. Tuition is fully refunded only if a course is dropped before the start date. It is highly recommended that you request the drop/withdrawal in writing and keep a copy for your records.

Whom should I contact when I have questions?

Depending on the question, it may be T.E.A.C.H., your college, or The Registry. If in doubt, start with T.E.A.C.H. or your scholarship counselor, if you have one.

Contact T.E.A.C.H. at 800.783.9322 option 3 or find more info following the links on this site.

For questions regarding course information (e.g. enrollment, billing, withdrawal, transcripts, financial aid) contact your college first and then T.E.A.C.H.

For questions regarding portfolio, commission process and dates, course curriculum approval for credentials, approval of coursework previously taken, annual faculty training, curriculum updates, and application information for PDAS, contact The Registry at 608.222.1123.

What is release time?

Release time is paid time for a scholarship recipient to be away from or “released” from the workplace to engage in coursework or to balance work, family, and school responsibilities. Scholarships recipients and their sponsoring programs are advised to plan for this time at the beginning of each semester. Sponsoring programs are reimbursed for the release time as outlined in the T.E.A.C.H. contract.

How much release time is reimbursed by T.E.A.C.H.?

 

For a specific semester, regardless of course load, a maximum of 15 hours of release time is reimbursed.

 

How is release time paid?

The recipient should be paid at her/his usual hourly rate of pay (or standard payroll process for family childcare providers or program owners) when given release time in the pay period it is taken. The program is then reimbursed for the total hours that it paid to the recipient at the rate of $12.50/hour, up to a maximum of 15 hours per semester. If $12.50 is more than the recipient’s rate of pay, the program keeps the difference. If $12.50 is less than the recipient’s rate of pay, the program makes up the difference. Turning over a release time reimbursement check to a recipient does not fulfill the release time component. Release time must be given to the recipient as paid hours, not as cash or checks.

How does the child care program get reimbursed for release time?

 

A release time reimbursement claim form is completed and submitted to T.E.A.C.H. Reimbursements are paid directly to the program.

 

Can a program be reimbursed for more than one scholarship recipient per semester?

 

Yes. We advise, however, that you budget carefully before making this decision. Our online cost calculator may useful in planning for multiple recipients.

 

Is there a fee to apply for a T.E.A.C.H. Scholarship?

Yes. As of October 1, 2016 there is a non-refundable application fee of $20. This fee is assessed at the time your application is processed. If there is no waiting list for scholarships, it may accompany your application. If there is a waiting list, send your application and you will be notified when your fee is due. Payments can be made online at: https://wisconsinearlychildhood.org/programs/teach/t-e-a-c-h-online-payment/

Is there a consequence if I withdraw from my T.E.A.C.H. scholarship contract, i.e. I do not meet what I agreed to in the signed contract?

Yes. If you withdraw from your contract while engaged in coursework, you would need to re-pay T.E.A.C.H. for tuition if we have already paid it, and we would not reimburse you for expenditures you incurred in that semester. If you withdraw from your contract while in your commitment period, you would not be eligible to re-apply for a T.E.A.C.H. scholarship for the length of time that you would have been in your commitment period. Finally, after a second withdrawal from a T.E.A.C.H. contract, you are no longer eligible to re-apply for scholarship.

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